VANDERBILT UNIVERSITY HUMAN RESOURCES POLICIES AND PROCEDURESSUBJECT: RELATIONSHIPS IN THE WORKPLACEEFFECTIVE DATE: July 1, 2015 Vanderbilt University strives to be a family-friendly workplace and is committed to maintaining an environment in which members of the University community can work together to further education, research, patient care and community service.
In some cases, a concern over conflict of interest may arise involving other close relatives - such as aunts, uncles, cousins, or relatives by marriage.
In any case, when employees are unsure about a potential conflict, they should fully disclose the circumstances in writing to their supervisor.
If one family member has influence over another family member's conditions of employment, the following should occur: In collaboration with the supervisor, the involved employees will be provided thirty days to make a decision regarding a change.
Options include, but are not limited to: If a decision is not reached by the end of the thirty-day period, the department head, or next level of administrator, will resolve the situation. Employees are encouraged to socialize and develop professional relationships in the workplace provided that these relationships do not interfere with the work performance of either individual or with the effective functioning of the workplace.
Employees who engage in personal relationships (including romantic and sexual relationships) should be aware of their professional responsibilities and will be responsible for assuring that the relationship does not raise concerns about favoritism, bias, ethics and conflict of interest.
In cases of doubt, advice and counsel should be sought from the next level of administrator, Employee Relations or the Employee Opportunity, Affirmative Action and Disability Services (EAD). Romantic or sexual relationships between employees where one individual has influence or control over the other's conditions of employment are inappropriate.These relationships, even if consensual, may ultimately result in conflict or difficulties in the workplace.Supervisors may approve non-routine visits that do not interfere with an employee's ability to perform his/her work functions or the productivity of a work unit.As a large employer, Vanderbilt does have members from the same family who work at the University.However, employment of family members in situations where one family member has direct influence over the other's conditions of employment (i.e., salary, hours worked, shifts, etc.) is inappropriate.For the purpose of this policy, family members are defined as spouse, domestic partner, daughter, son, parent, grandparent, grandchild, sister, brother, mother-in-law or father-in-law.